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Office Asst 2/General: Provo Adult Education
Night office assistant for Provo Adult Education Monday through Thursday 5:00-9:00. This position is open until filled.
Skills, Knowledge, and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment including using pertinent software applications; preparing and maintaining
accurate records; administer first aid; customer service; recordkeeping; operating standard office equipment
including using pertinent software applications; preparing and maintaining accurate records; administer first aid;
customer service; recordkeeping; effective listening; office practices; and problem solving.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios;
understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step
written and oral instructions. Specific knowledge-based competencies are required to satisfactorily perform the functions
of the job include: concepts of grammar and punctuation; common office machines; and office methods and practice;
English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.
ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related
equipment. Flexibility is required to work with others; work with data utilizing specific, defined processes; and operate
equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with
similar types of data; and utilize specific, job-related equipment. Problem-solving with data requires following
prescribed guidelines; and problem-solving with equipment is limited. Specific ability-based competencies required to
satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities;
adaptability/flexibility; confidentiality; dealing with frequent interruptions; multi-tasking; reliability; being attentive to
detail; adapting to changing work priorities; adaptability/flexibility; confidentiality; dealing with frequent interruptions;
multi-tasking; and reliability.
Responsibilities include: working under direct supervision using standardized procedures; providing information
and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be
required to perform the job's functions. There is some opportunity to affect the organization’s services.
The usual and customary methods of performing the job's functions require the following physical demands: some
lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine
finger dexterity. Generally, the job requires 30% sitting, 35% walking, and 35% standing. The job is performed under
conditions with exposure to risk of injury and/or illness.
Job-related experience is desired.
High school diploma or equivalent.
FLSA Status Approval Date Salary Grade
Non-Exempt Lane 2
Performs a variety of office tasks (e.g. making copies, faxing information, updating student profiles and
records, maintaining office machines, etc.) for the purpose of ensuring an efficient and effective work
Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.
The job of Office Asst 2 / General is done for the purpose/s of providing clerical support to assigned
personnel; communicating information to staff and the public; providing complete and accurate records;
and providing information and/or direction as may be requested.
This job reports to Administrator
Answers and/or initiates phone calls for the purpose of conveying and/or receiving information, screening
calls, transferring calls, responding to inquiries, and/or taking messages.
Assists secretary and staff with various assignments (e.g. correspondence, disperse mail, dispatch hall
monitor, scheduling, set up, and clean up of meeting rooms, etc.) for the purpose of ensuring an efficient
and effective work unit.
Assists with preparing standardized documents (e.g. registration packets, new kindergarten cum folders,
class lists, course schedules, PTA reports, etc.) for the purpose of communicating information to other
Assists with maintaining manual and electronic documents files and records (e.g. truancy letters, cum
folders, free and reduced lunch applications, lunch reports, registration, attendance, etc.) for the purpose
of providing up-to-date information and/or historical reference in accordance with established
administrative guidelines and legal requirements.
Assists with maintaining inventory of supplies and materials (e.g. forms, office supplies, etc.) for the
purpose of ensuring items' availability.
Assists with collecting payments for a variety of events (e.g. fines, fees, fundraisers, lunch charges,
school shirt orders, etc.) for the purpose of completing transactions and/or securing funds.
Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments,
immunization records, mail, flyers, etc.) for the purpose of disseminating information to appropriate
Assists in administering first aid and prescription medications to students (under the direction of a health
care professional) for the purpose of meeting immediate healthcare needs within established guidelines.
Attends department and/or in-service meetings for the purpose of gathering information and updating
skills required to perform functions.
Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to
Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of
responding to inquiries; and/or directing individuals to the appropriate location in accordance with
established building security procedures.
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare
and maintaining a secure office environment.
|Complete the online application including 3 professional references.|